10 Tips For Landing A Freelance Transcription Job

Freelance transcription jobs can provide a great deal of freedom (you can work from home!) and economic opportunity. That is IF you’re a skilled transcriber and if you know how to market yourself effectively.

Wherever you’re at in your transcription career, we’ve compiled our top 10 tips for landing your next work-from-home transcription job. Enjoy!


Review Social and Professional Profiles Before Applying

This should be obvious, but you’d be surprised at how many people get this wrong. Transcription companies use LinkedIn for recruiting, which means—you guessed it—they’ll be checking your social profiles.

You need to have a profile picture that looks professional. It doesn’t need to be a professional headshot, just professional in attire, setting, and pose. I use a picture of myself in a suit, overlooking Portland Oregon’s skyline. Profile pictures are something recruiters expect. It’s okay to be quirky, but here’s where your friends and family can be a big help. Get their opinion on everything from your headshot to the information you include in your profile; they’ll notice things you may have missed.

Other social media tips are:

– Take a look at your other social profiles (Facebook, Twitter, etc.) too. It’s always a good idea to keep them clean, professional, and beyond reproach. It’s also a good idea to lock down your privacy settings. Remember that with Facebook, even if you use their strongest privacy settings, your profile and cover picture are still visible to everyone.

– In general, be very careful what you say online. Digital never dies. It’s never a good idea to trash a vendor you previously transcribed for. It’s okay to warn your peers of vendors with poor business practices or unfair treatment, but do so in as professional a manner as possible.

Now that your Facebook, Twitter, and LinkedIn accounts are up-to-date, reviewed by others, and free of embarrassing photos, you’re now ready to start engaging with transcription companies online.


Actually HAVE a Social Media Presence

My previous point brings me to this one. While not an absolute must, if you’re going to stand out to potential transcription employers, you need to have an online, social presence. It’s not just for kids anymore.

I know that for me, joining Twitter was like pulling teeth. I rolled my eyes at the thought of “tweeting.” Over the past several months I’ve made an effort to learn the platform, and there’s a whole host of valuable information I was missing out on.

Allegis recently started blogging and ramping up our social media presence—and you better believe it catches our attention when we get Facebook “likes” and comments on our blog. I can tell you from personal experience that companies care when you engage on social media; take advantage of the free platforms at your disposal.


Be Honest with Yourself. Are You Truly A Good Fit?

You are interviewing potential employers just as much as they are interviewing you. Be honest with yourself when reviewing transcription job descriptions.

I know this is an area I’ve struggled with before. I’ve let worry get the best of me and taken the first job that I could find. Can you guess how that worked out? Not too well.

Plenty of work-from-home transcription jobs exist for hard-working, freelance transcriptionists. I know that at Allegis, we’re receiving more work than ever before. This will translate into a great deal of hiring this year (Want to transcribe for us? See our open positions here!)

If a contract requires online transcribing work that’s brutal for you to work through, (maybe you hate transcribing police reports and the gory details are just too much) you won’t be happy. Your productivity will suffer, and before you know it, you’ll be hunting for another job.

I use the “gut check” method when applying for work positions. After reading through a job posting, if I feel uneasy about applying, I don’t. Find a gig where you can do your best work.


Tailor Your Resume to The Transcription Job You Want

I know it can feel limiting to only talk about your online transcription experience when you previously ran an eBay business, did consulting work, or worked as an insurance adjuster. I have news for you, when it comes to your resume, you’re going to have to let go of that way of thinking. By including too much information, you’re hurting yourself.

Several years ago I applied for a job in sales and another in accounting. I have relevant experience in both fields, but the resumes I created for my interviews in each area looked very different.

Focus on elaborating on work experience related to the work-from-home transcription position you’re applying for. Then, selectively include other, relevant information. For instance, if you were a professional copywriter for five years before transcribing, that’s a detail you should include because there’s significant skill overlap.


Pay Attention to the Transcription Company’s Needs

Find out why the transcription company is looking for freelancers. The answer isn’t always as obvious as you might think. For example, if Allegis has a surge of jobs and needs contractors to put in as many hours as possible, it’s probably not a good idea to send us a message asking if you can work ten hours a week.

Often you won’t have any idea why a company is hiring. But if you do know the impetus behind a hiring burst, you might be able to better position yourself as a candidate. Do some sleuthing before firing off an email. See if you can find out what the driving force is for hiring. If you learn that a transcription vendor needs to quickly increase headcount, emphasize your ability to get up to speed quickly without requiring supervision.

When you’re researching a transcription position, try and also get a sense of what factors the company cares about. Alexis, Allegis’s Resources Director, cares more about your availability (desired number of hours each week), typing speed, amount of insurance transcription experience, and the type of transcription experience that you have.


Pay Attention to Detail and Be Self-Sufficient

Attention to detail and self-sufficiency are crucial skills in the general transcription field—particularly within insurance transcription, which is strict verbatim.

Working remotely from home necessitates a strong ability to problem solve independently. I can tell you from experience that there’s nothing worse than receiving an email from an applicant, asking questions that we clearly address in our online application materials.

This is not to say that you should never ask questions throughout the application process. Sometimes questions are warranted, and if you’ve thoroughly reviewed all application materials and questions remain, then ask. A well-thought-out question can demonstrate your attention to detail.

Self-sufficiency also applies to filling out applications and submitting materials. Allegis’s Resources Director suggests, “Just as when you are transcribing, use the internet and other resources during the application process to make sure every detail is in place, such as commas and proper name spelling.”

The takeaway here is to demonstrate careful attention to detail and operate independently. Show us you have these skills and you’ll have our attention.


Save Your Application Data

This is more of a housekeeping item, but get to know the applicant tracking system you’ll be using to submit your transcription job application.

Some systems automatically save your data as you fill out your information, others allow you to manually save each page, and still others require you to complete the entire application (usually within a set time period) before saving. It’s not rocket science, but again, take the time to familiarize yourself with the system you’ll be using.

Luckily we have a relatively user-friendly system in place. I’ve had to deal with some nightmare online job application systems that had me tearing my hair out after I lost an hour’s worth of effort. I’ve learned that when in doubt, hit “save.”

Also, another tip here, careful with the “submit” button. Make sure you don’t accidentally submit an application. Every application system has a different design, and I’ve come close to accidentally submitting an incomplete application (and I know several people who’ve made this embarrassing mistake).


Understand Any Financial Investments You’ll Need to Make

As a freelance transcriptionist, you might have to make financial investments beyond a foot pedal, headphones, and computer.

For instance, you’ll want to ask about any software licensing costs. Transcription management systems can be expensive and often licensed on a per user basis. It depends on the company, but you’ll find some that cover the licensing costs, others that have you pay the licensing fees, and still others require you stay with them for a set period before covering the licensing cost.

Also, it’s quite common for a contractor to require you to cover the cost of a background check. Companies requiring this typically have large clients (insurers for example) who insist on the checks.


Be Positive

When completing that online transcription job application, answer questions in a positive, upbeat manner. Certain words convey negativity, which is exactly the opposite of what you want your prospective employer to feel.

For example, if asked what you like least about work, don’t use words like “hate,” “couldn’t stand,” or “despised” even if that is how you truly felt. Keep those thoughts to yourself. Start your answer by mirroring what the question asks, such as “What is your greatest flaw …” and keep the language as positive as possible.

Positive people perform better in life and they’re more enjoyable to be around. Reflect a positive outlook on life in your resume. Get negative, and risk having your application quickly placed to the side.

Need to work on your outlook? Check out The Happiness Advantage by Shawn Achor. I love this book and it’s left a lasting impact on my life. Happiness is crucial to your success in every area of life. Attitude matters to prospective employers and your attitude carries through in how you fill out your application, in your resume, and in your emails with potential employers.


Match and Proofread Your Application and Resume

Make sure the information on your freelance transcription job application and resume match. Again, this might be basic to some, but I think it’s worth including as a reminder.

For instance, don’t introduce confusion into the process by submitting dates, names, titles, employers, or skills that vary from your resume and application. For example, if you say you worked at Happy Tx Inc. from 2011-2013, your application better not say 2010-2013. Do some cross-checking as you go.

This should also be a no-brainer, but it’s easy to forget to proofread before submitting your information. I know I’ve forgotten previously. Just as you should proofread your resume to eliminate spelling, grammar, and information errors, you should also proofread your application before submitting it. After you’ve entered all the information and followed all directions, go back to the beginning of your application and read through it, reviewing it for accuracy and clear content before submitting it.


You Can Land Your Perfect Freelance Transcription Job!

If you’ve made it this far, you likely care about setting yourself for a successful career in transcription and scoring your next work-from-home, online transcription job!

Part of having a successful career is being prepared to transition smoothly when taking on new contracts with new vendors, as necessary. Have your resume ready, a lively online presence, and your skills tuned up. Jobs are out there, especially for motivated individuals like yourself.

So get out there and use the internet to engage with potential employers and evaluate where you fit best. Good luck!



Psst! We’re hiring. If you’re an awesome transcriptionist looking for something new, click below to see our open positions.

Click to Transcribe for Us_button



  1. I disagree on your first two points about the necessity of social media and photos online (really?!!). People get themselves into all sorts of unprofessional trouble with social media and putting things online that would not be appropriate for employers, and you could lose a job opportunity that way! Also, you open yourself up to crazy cold-callers when you put your personal info up online for anyone to see, especially scam employers trying to get your money. I have my own website as a transcriptionist, as do many others I know, and I consider that much preferable to facebook or twitter, or even linkedin. I don’t believe pictures are something recruiters expect, and this is backed up by my many friends and family members who work in various fields. To each his own, but I think this should be stated as the author’s opinion, not as fact. Thanks!

    1. Hi Jane, thank you for reading our post! Your point is what I was hoping to make 🙂 Inappropriate photos and online comments can get people in trouble because recruiters check that stuff. I completely agree that you shouldn’t put personal information out there for the public to see. The only picture I think is necessary to have is a profile picture for LinkedIn.

      1. That was my takeaway. To me, it read as a warning to possibly avoid a pain point. It is important, particularly when applying for work, to ensure the profile and cover photos are appropriate and not offensive. As you mentioned, the profile should be kept private when possible, It’s an effective way of showcasing professionalism. Due diligence is a two-way street. It isn’t just the prospective applicant that might be researching the company. An effective hiring manager will want to research an applicant as well. Thank you for an informative and interesting piece.

    1. Hi Richa, if you’re looking to get started, I’d recommending searching online for a list of transcription firms that accept newbies and have a significant amount of training to get you up and running. We’re hiring as well, but we’re only taking experienced transcriptionists at the moment.

  2. I have applied to several of your positions and have not heard anything from anyone. I know I have the experience and qualifications to comply with your requirements. I would appreciate someone looking into why I have not been contacted. My experience has been extensive with law firms dealing with litigation in insurance, interviews, expert interviews, depositions, hearings, etc. please let me know whether you have reviewed or seriously considered any of my applications. If not, I will move on and stop applying. Thank you for your consideration of my request.
    Sincerely, Sue Y. Simpson (704-649-9975)

  3. Hi Tyler,

    Great article! I would like to let you know that there seems to be an absent quotation mark in the fourth paragraph of the section titled “Pay Attention to Detail and Be Self-Sufficient”. Either that, or there shouldn’t be one at the end of the paragraph. How’s that for attention to detail? 😉

    Angie 🙂

  4. Great tips but even more notable is your personal response to comments. Too many companies or blog writers fail to both engage AND interact with the readers. Great job!

  5. Thank you for this very informative article, Tyler. I received an email that the Allegis Talent Team reviewed my “application, grammar test, and Transcription Sample and it all looks very promising.” I hope to hear very soon for an interview. I look forward to being part of your Transcription Team.

  6. I have passed the assessments and I have also uploaded my transcription sample. However, I have not been contacted and I am not able to log in to see if there is a status update. Contacting Allegis seems to be discouraged and I have noticed multiple statements highlighting the need to work independently just as you would in transcription. I understand that but since I do not see any other alternative in this situation, I have decided to attempt to reach out here.


Leave a Reply

Your email address will not be published. Required fields are marked *